Mastering contractual success is crucial for ProQS Limited as our role involves managing contracts, ensuring compliance, and mitigating risks for construction projects. Here are some key steps and considerations that we take into account for achieving contractual success:
Develop a Thorough Understanding of the Contract. We familiarise ourselves with the form of contract used in the construction industry, such as FIDIC (International Federation of Consulting Engineers), NEC (New Engineering Contract) and JCT (Joint Contracts Tribunal). We study the contractual terms, clauses and conditions including payment mechanisms, variations, and dispute resolution procedures.
Conduct Comprehensive Contract Reviews. Before signing any contract, we thoroughly review all the terms and conditions, paying close attention to the scope of works, deliverables, payment terms and any special previsions. We identify any ambiguities, discrepancies or potential risks that may require clarification or negotiation.
Communicate Effectively. Clear and consistent communication is essential throughout the contract lifecycle. Here at ProQS Limited, we maintain open lines of communication with all stakeholders including clients, contractors, and project teams. We document all important discussions and keep agreements in writing to avoid misunderstandings or disputes later on.
Implement Robust Contract Administration Processes. ProQS Limited have established effective systems and processes to manage contracts efficiently. This includes document control, tracking variations and change orders, monitoring project progress, reviewing payment applications and ensuring compliance with contractual obligations.
Monitor and Control Project Costs. As quantity surveyors, our roles include cost management and control. We regularly monitor project costs, compare them against the budget, and identify any deviations. We track variations and change orders to ensure they are properly documented and agreed upon by all parties.
Manage Disputes and Claims. In the event of a dispute or claim, we proactively manage the situation to minimise its impact on the project. We understand the contractual dispute resolution procedures and follow them diligently and we also keep accurate records of all relevant events, communications and supporting documentation.
Stay Updated on Legal and Industry Developments. Construction contacts and laws are subject to constant changes and updates. ProQS Limited stay informed about any new legislation, case law, or industry best practices that may impact our contractual obligations. We attend relevant courses, workshops and webinars to enhance our knowledge.
Continuous Professional Development. Contractual success requires ongoing learning and professional development. We stay updated with the latest industry trends, technological advancements and project management methodologies. We participate in training programs to enhance our skills and knowledge.
Remember, achieving contractual success is a continuous process that involves a combination of technical expertise, effective communication, attention to detail and proactive management. By mastering these aspects, ProQS Limited can contribute significantly to the success of construction projects.
For further information about contracts, or for any of your quantity surveying needs, talk to ProQS. Call us today on 01206 654003 or visit https://proqs.co.uk/